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and leaves, then they will. now ted and i will work on negotiating a contract, you know, this is all negotiations. and if you desire a different kind of scenario, and we can talk to them about it. >> well, it seems that they are recommending somebody, does not matter where they are. personally. >> i actually have not had a conversation with them. so i don't know their logic in doing that in their need of something that is logical. >> okay. >> so, that is what ted as i said, ted is going to take the lead on this. and also will be working with president mccarthy. >> i think that it is okay because ultimately, our commission decides who is going to be the director. so it may or may not be somebody that is currently working in city government. here. >> yeah.
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i know, i mean that i think that it was the guarantee of they will come back and help us, but not if somebody, if we hire somebody who is already working in the city government that seems kind of odd so i would like a explanation about that. i would too. >> thank you for all of your work on this deputy director. >> okay. next item now? >> call item six, already. >> thanks. >> i am sorry, item seven. we are currently on item seven, discussion and possible action on the proposed budget. >> that is to keep you all awake. >> yeah, the air-conditioning is on. >> is there anything that we can do about that? >> you are trying to kill me.
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>> it is a conspiracy. >> can i go ahead? >> go ahead. >> you can go ahead. >> deputy director of administrative services. today is the first meeting of the 13, is 14, and 15. proposed budget, i have what i hope is a short presentation. so i think that i can talk forever about this budget, but i am want to thank a couple of people, i want to thank our acting finance director gale for all of her work on this and she may be if you come up with some mind-bending kinds of questions, she has all of the facts in her head. and i also want to thank acting director huey and the other two directors ed and dan for working with their staff and turning around their requests
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so quickly. let me do a little bit of the way back machine. and this, the city went to a two-year budget last year. currently it is a what we will call a ruling budget, which means that we are not we get to revisit the second year, so, even though we have a starting point which was what was approved already for 13/14, we get to revisit that and then we are putting together the budget for 14/15. so we are requesting some changes, to the budget, and so, i will be focusing in on that and why we think that we have the revenues to be able to cover this. >> so, there is kind of a starting point that is different than the starting point you know in the past.
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>> i gave you a copy of this. so that you could follow along. easier, more easily. >> so, what we have done in the past since i have been here is to try to start our budgets through principles you know, what are we trying to achieve? what are the principles that we have? and so the first problem is of course, what we have mentioned which is funding positions so that we have effective enforcement. and this is funding positions throughout the department and to be able to meet the continuing increase in the construction activity. without getting into a situation where if there is a down turn we will have to layoff, the you know, the 25 percent layoff that we had a couple of years ago. the second is to continue to provide services efficiently, so in that sense, we are
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proposed replacing vehicles and remodeling the building and increasing our community out reach. and then in the third kind of principle priority is safe and enforcement, safe and fair enforcement of the building codes. and provision of services so that really is aimed at continuing to train our staff. one of the things that kind of went on the way side when we had the reduction in staff, excuse me. >> we don't have your flu yet. >> by the time the meeting is over. >> and one of the things that went away with the staff is that we stopped training people as much as we need to. so, we still have a very aggressive training schedule, and a lot of topics that people, you know, the inspecters and our engineer need to be trained on. and so we have looked at...
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>> commissioner walker has a question. >> i am looking at the more detailed version of this. and i do have a question about this. because we talk about increased money, and houpts technical assistance for it which is great and training for housing inspect ors on recognizing and referring individuals with mental health on the sites. >> that is an interesting question. so we are increasing our professional services. one, of course, is what you mentioned about the it, because as we get more complicated and we move over to a different system verses the oricale we have to keep our people trained. and the other thing that was requested by our staff was to have more knowledge in terms of
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our inspectors on what the issues are that they walk in to and how to deal with them and how to refer them to people and how to be more sensitive to their needs. i have talked to although, have not gone into a lot of details with the person that is, or the people on the street that have to deal with this. this is not so they give mental health services this is just so that when they run into this kind of situation, you know, a horder, clutter, and that they are better able to you know, kind of understand but deal with them and make, you know,
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give them some sort of you know, referals or something like that. because i mean, they end up going into a lot of situations, i have heard where they go in and they want get into the room even though there is a lot of complaints about it. and the sro, and, it turns out that you know, there is a lot of electrical equipment and all of these kind of wiring that is problematic and but yet they can't, they have a hard time communicating. >> yeah, i know, it is a lot of a goal. i would suggest, maybe, that we also hook in our or code enforcement groups and the sro collaboratives who have experience in that as well. just to complete the picture. >> right. >> that might be a good way to connect in those folks that are doing that work for us. >> i think that it would be really helpful. >> i do think that it is
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important, i just think that it is a very sensitive area and we just want to make sure that we do it right. >> the other thing is being able to put money in a place to work with the hr if we need to have a person there dedicated to our needs over and above what we are paying for, it is somebody to do the exams or someone to do the position-based testing, someone to do, you know, more work, so i have talked to dhr, and they would like us not to have a work order, but have it as the ability for us to use them if we need, but not have them balance their budget around assuming that we are going to pay that. which i think is a good idea.
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so that was one of the things that, you know, i mean, we are hoping that will be in a good position by the end of this year, but in the event that we aren't. then we need to have somebody working with us dedicated to us. >> >> so in terms of revenues, this is a chart that shows that we continue to see growth, especially from 2013, through what we are proposing in 13/14, the budget, we have been reporting for the current year, we are projecting a 12 percent increase in charges for service. as you know we are seeing a lot of activity and the acting director will go over the major projects later.
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what we are proposing is to keep to not increase the charges for service above what the projection is. so in other words, budget for next year, the same level that we are right now. and the only increase that would be there would be starting to use some of our fund balance for one time types of activities. >> so, use the fund balance for the remodel of the building and use the fund balance for the... some of the contracts. that we don't you know, that are, that truly are one time. so that we are really focusing our revenues into the right place. >> so, that is the increase, and then the next years we are putting in a one percent over-all increase from between the 13-14, and the 14/15. so what we are seeing is we are going to have it at least the
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level of activity that we currently have now for next year, and that we will have more a little more for the following year. so we are not being overly optimistic, but we are being not pessimistic about the growth. >> in terms of expenditures this shows actual expenditures up through 11/12 and the budget for 12/13 and the projections on ward. we have as you know been under budget in terms of our expenditures because of not being able to fill positions. we are assuming a greater rate of field position and less
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vacantcies so we are pretty optimistic that we have the revenues and therefore, we want to focus in on certain areas, community out reach, training, contract and professional service as commissioner walker and equipment and materials and supplies. >> and i wanted to quickly talk about positions. the reason that you are seeing, this is based on budgets, so the reason that you are seeing this huge drop from 08 to 09 to 9, 10 is because of the large reduction in staffing that we had to do. so, what we are seeing is that we are and this is where we start to get into the kind of the realm of what was approved for 13/14, verses what we are going to ask for in addition to
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that. so, what we are asking for we had approved an addition of 4.62 fgs which is essentially 6 positions and that was approved by the board for 13/14 and we are asking for an additional 6.93 positions in 13-14, which is basically 9 head count. so we would end up with a head count of 15 positions in 13/14 and then we are requesting another head count of 3 positions in 14/15. remember, because it is a budget, we get to revisit 15/16, but we want to start out at least with a reservation of having approved positions.
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>> the inspect or training and that includes the caps train and there are codes requirements. the code changes in january, 14. >> and then but we have a lot of training that we need to do in 13/14 to get to the cold changes association we will be doing a lot in july through december and then ongoing. and then supervisor training that will help in some of our situations that we have within
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our department that make it a little more difficult to do business. if we have people having more supervisor training. >> the community out reach, if you look at the summary, it is deceptive, because the summary looks like we are cutting the community... i am sorry, it is not community, you have to look at community out reach it was put in it to end with some sort of activity within her district. we are not 100 percent sure what that is going to look like. we have a meeting with her at 1:00, but we decided to move it from the grants, which would be like the out or the program, to the community out reach.
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so that makes the grants look like there is a cut and an increase in community out reach. it offsets itself. but, we are seeing that, we are proposing a 75,000 increase in our media out reach. and bill strong, our public affairs legislative manager, could talk to you about what is envisioned in that. but that is the main increase. real increase in community out reach. >> i do have a question. i think that last year, when we were talking about our grant programs, the cup and the sr and we also had a presentation from the senior i guess it was a task force around seniors and sros. issues and there was additional money that was talked about that we were going to aim
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specifically at seniors. >> so, i just want to make sure that we are continuing that focus within our code of advisory, and our code enforcement and sro collaborative efforts. >> right as part of the rfp that we put out and the contracts that we had let for sros and c, op it does have a senior component to it. >> okay, great. >> if you want a report on what exactly they are doing, i think that the key building inspector, ross marry could probably give that. >> it would be good to update especially as we are getting to the new budget. >> right. >> the grants program, we are actually adding $10,000 for landlords and out reach because there has been a considerable
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increase in that kind of area need for that area. >> we may have a change by the time that we come back to you by the second meeting and the $40,000 may go back into the grants and at this point we made this change and we should know more after our meeting with supervisor cohen. >> with the equipment, we, are continuing our vehicle replacement. last year or the current year we started it with ten vehicles every year. and then we are also asking for three more vehicles for the new inspectors, the vehicles are extremely challenging in this day and age. there are regulations that are put out called the hacto,
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healthy air, climate. i don't know what the to stands for. and oh, by the way, ksa is alcohol, skills and abilities. but any way, there was this ordinance that was put out that basically said on a yearly basis, the starting with i believe this year or last year, we needed to increase or decrease, essentially for us it was five vehicles a year. and i have told them that that is impossible and we super asked for a waiver of it because, and you know, inspectors can't share the cars unless we want to reduce the number of inspections and so too, we are working again to try to get a waiver for inspection because they don't want to give a waiver for the department of building inspection, so i am trying on get a waiver for inspections.
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and we will continue to work through this. with the mayor's office. the city administrator's office and the department of environment and there are supervisors that are really concerned about vehicles, so, it is a challenge. and then we also want to get an emergency response vehicle in and we are going to be very, proactive on that. and essentially an suv with specialized equipment that will because our or suv or van because the motor home was not a effective... it was more like an albatros it was not effective in using it. so, >> did we trade it in? >> we traded it to the city administrator' office they are going to use it as a emergency vehicle that you know, they can
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use kind of as command post, they envision bpw and bbi and some of the other ones coming into that. location, and so we traded that in but we were supposed to get a vehicle from that, at least a sedan or a truck. and i am still working on that. i have... it is... again, one of those, it got caught up in that whole hacto kind of thing. and in terms of work orders, we are working right now with the department of environment for the construction and dem mrition debris recovery program. this has been a program for many years and what had happened as a couple of years ago. we told them that we did not have sufficient funding to be able to pay for this individual who works on this program. and suggested that they work on getting a surcharge.
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and they have come forward with the proposal on working i have a meeting with them either tomorrow or friday. to try to hone in and help them with the formulation of the surcharge, but we have committed to them that we will... if necessary have the work order with them and until that surcharge with get implemented. >> and then, at least the seed
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money in there. and this is possible, because, and i don't think that we are going to have a hard time with this, with the board of supervisors because the building code allows it and just so you are aware, this is a special fund, it is restricted only to repair and demolition, all of the money stays in that fund and we have currently funded the demolition of two buildings from that fund. and we anticipated additional bliet remediation and so i want to be sure that we have something in there and not have to go through a difficult time asking for the approval by the controller's office and the board.
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that is the end of the quick and dirty, i hope, presentation, but we are equipped, i believe to answer most of your questions or we will come back next time to give you the information. >> deputy, director, i believe, commissioner. >> yes. >> deputy director and to the director, earlier, and during public comment. we were alerted to the arising number of novs. that are open. i see that in your last slide, you speak to repairs and demolition fund. >> where else in the budget might i find our responding to these novs? as a part of our budgetary concern?
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>> okay. and the public comment and you got used and nov issue that the emergency order and of the 7 to 12. >> it is actually restopped you know, to inspect that place, and even the day that i, you know, becoming active with the commissioner mccarthy also. and then we took a long time because you know, we called and made the number and all of those. finally we get it done and then 1,000 dollar for those three buildings. and hopefully, by end of this month or, beginning of february, you start the demolition there. but, that is... nae. is this particular fund. >> and you just as a side note it was an interesting journey
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for me because that particular one, the general consensus and the actual owner has the money to do this and to make the property rights and the deputy was here and he would give a more detailed. we look through this motion of trying to get the owner to do the right thing and he led us to believe that he was doing the right thing and then is he last did a uturn and said no i am not. that was the other side of this. so this takes a little bit of time, but this is a very good case for us. and if any project that we should do this and it is a lot of money, but i think that it is money that would be well spent for the community and we will see that, you know, it takes time simply, and that is the frustrating thing about it. but when it does get done. >> but also to your question, the whole process of these violations that are outstanding, beefing up our code enforcement division is
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helpful because it provides more staff to actually look into these things. and i think that if you look at the budget they have suggested adding people there. >> okay. >> i think that that will help a lot. because you know, when you take people away from permitting and inspecting it effects those divisions and so focusing really specifically on code endivorcement is really the way to widle down these outstanding violations. >> in the current year there were two building inspectors added effective january first. they think that we could not fill them until january and that is correct. >> and we... and the board of supervisors also added a clerk to help with the paperwork because every nrv in the directors hearing requires

tv
[untitled]
January 16, 2013 10:00pm-10:30pm PST

TOPIC FREQUENCY Mccarthy 2, Bbi 1, The City 1, Ted 1, Ksa 1, Ross 1, Hacto 1, Horder 1, Us 1, Walker 1
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Audio/Visual sound, color